The application window officially concluded on September 24, 2026.
The Delegation of the European Union to the Republic of Kazakhstan sought a qualified event management contractor to organize and execute an international youth forum in Astana in cooperation with EU headquarters in Brussels. The estimated baseline value of the procurement contract is up to €60,000.
Procurement Scope and Deliverables
The contract entails end-to-end event execution for a high-profile diplomatic and educational youth summit convening young civil leaders, environmental activists, and tech innovators from across Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, and Uzbekistan:
- Venue Logistics and Staging: Selecting, renting, and acoustically branding a premier conference venue in Astana accommodating plenary sessions and breakout workshops.
- Technical AV and Interpretation: Providing simultaneous interpretation equipment (English, Kazakh, Russian), professional multi-camera live streaming, and high-definition stage LED installations.
- Hospitality and Travel Coordination: Arranging flights, train transit, four-star hotel lodging, and catering for regional delegates and international speakers.
- Media and PR Support: Developing promotional visual collateral, event signage, and media outreach across digital channels.
Contractor Eligibility and Evaluation Criteria
Participation was open to registered legal entities and consortiums from Kazakhstan and European Union member states with verified track records in organizing international summits and diplomatic forums. Bids were evaluated based on the most economically advantageous tender (MEAT) principle, balancing technical competence, organizational methodology, and pricing transparency.
Next Steps in the Procurement Cycle
Following the formal registration of expressions of interest, the EU Delegation’s tender committee issues formal tender dossiers to shortlisted candidates, who will submit finalized commercial offers. The selected general contractor will commence pre-event production in the final quarter of 2026.
